Starting a Club Team
I have been thinking about how a club football team would be established. Here is what AI suggests.
Here’s a more detailed breakdown of the process:
- Form a Core Group and Define Your Club:
- Gather Interest: Identify students who are passionate about the sport you want to establish a club for.
- Define Club Purpose: Clearly outline the club’s goals, mission, and activities.
- Establish Leadership: Elect or appoint a president, treasurer, and other leadership roles.
- Develop a Name and Logo: Choose a catchy name and create a logo that represents your club.
- Create a Club Proposal:
- Gather Information:
Research similar clubs at UCSB and other universities to learn from their experiences.
- Outline Club Details:
Include information about the sport, club activities, schedule, location, and membership requirements.
- Develop a Budget:
Estimate the costs associated with running the club, including equipment, facilities, and travel (if applicable).
- Create a Constitution:
Draft a constitution that outlines the club’s rules, procedures, and decision-making process.
- Submit Your Proposal:
- Contact the Recreation Department:
Reach out to the Recreation Department’s Student Life Intern Peer Advisor or University Advisor for guidance and to submit your proposal.
- Follow the Registration Process:
Ensure you follow all the required procedures for registering a new club, which may include submitting a proposal, attending meetings, and obtaining necessary approvals.
- Ongoing Operations:
- Recruit Members: Promote your club and attract new members.
- Plan Activities: Organize practices, games, and other events.
- Manage Finances: Track expenses and ensure the club operates within its budget.
- Communicate with Members: Keep members informed about club activities and events.
- Seek Feedback: Regularly solicit feedback from members to improve the club’s operations.
Once this has been established, members have been recruited, dues paid, and university recreation department approval obtained; this is what I think may be an outline of what officers should be established in any constitution.
Once a group of interested students has been collected, an organizational meeting should be held to elect leadership and approve a constitution.
The elected leaders could be a president and a vice president, who should work closely together to get the club started. Recruiting members and supporters is crucial.
The president would chair team meetings and board of directors meetings, as well as liaison with the university administration, recreation department, athletic department, faculty sponsor, and the officers of other football clubs. He and the vice president, who stands in for the president at meetings when he is not available, should be involved in scheduling games and hosting visitors with a post-game function of some type, barbeque or party, and housing with home team members if required. They should plan on away game transportation and housing if necessary. Recruiting and hiring a head coach and assistants, coordinating with cheerleaders, volunteer managers, and trainers, appointing board members in other offices, and scheduling practices. In order to have some continuity, the vice president should be an underclassman so he can gain experience when the president graduates.
The Treasurer should also be an elected officer. He will collect dues, deposit them in the club’s bank account, keep financial records, and report them to the board. Buy equipment, collect donations, seek business ads, pay officials, and any other required expenses.
Appointed members. The three elected officers shall recruit and appoint the following board members:
Communication manager: shall take notes at club and board meetings and post them to members. Set up a system of communication via e-mail, Facebook, or some other media to keep officers, coaches, and club members informed.
Publicity Officer: Shall provide results and information about events and games to the school newspaper, radio, local news, and TV, publish flyers to advertise games, and recruiting of players and supporters. Make a program to be distributed at games to include visiting players and home players.
Equipment manager: Shall distribute equipment to dues-paying members and collect it at the end of the season. Maintain the equipment and repair. Coordinate with the recreation department for off-season storage. Do a pre and post season inventory of all equipment and report to the board. Collect any non-returned equipment or have the member replace lost equipment.
Facilities manager: shall make sure the practice location is available and the field set up for home games. Check with the athletic department and recreation department to confirm the availability of the practice and game venues. Obtain a machine and chalk to line the field, and recruit helpers to set up the field for home games or coordinate with the recreation department if they will help. Make sure there are down markers and a volunteer chain gain. Benches and water should be made available. Set up yard markers and pylons if available. Coordinate post-game clean-up with teams’ help. Make sure trainers and their equipment attend.
Statistician: Shall be at the games to record results and team stats. These should be shared with the opponents’ leaders, the publicity manager, the coaches, and the communication manager so the players can read them. Post-season compilation should be made available for all the members.
Head cheerleader: shall recruit a cheer team and run practices and represent the cheer squad at board meetings.
It is recommended that each board officer have a shadow, that is, an underclassman who will be trained to do the job when the current member graduates or leaves. Those club programs that fail after a good start are those that do not provide some kind of continuity after the initial leaders finish their college and leave. To keep a program going, there should be a system to allow experience to be gained by the next set of club leadership.
Coaches. Volunteer coaches are preferred unless the club can raise enough money to pay a head coach at a minimum. There should be a head football coach who plans practices and calls plays. Volunteers, including fellow students and even player-coaches, can run the offense, defense, backs, and line. If at all possible, acquiring an experienced head coach who is willing to commit to several seasons at a minimum is a good idea.
Managers: may be volunteers who assist with equipment, water, injuries, and any eventualities at practices and games.
Philosophy
Club football aims to provide an affordable tackle football program that avoids the tremendous expense of NCAA requirements and Title IX matching. It is largely student-run and financed, similar to other major club sports already in existence.
It is “football for the fun of it,” not for scholarships or the hope of being drafted for a pro tryout. It should be open to all students who have a desire to continue playing the sport they enjoyed in high school or community college, even if they were not considered college-level recruits. It would also be open to male or female students who did not play organized football before college but want to try it. Part-time and graduate students would also be eligible to play. This might work for students wanting to see if they might be considered for a spot on a traditional team as a transfer without losing that year of eligibility while still playing at club level, though NCAA rules in this regard should be consulted.
The “football for the fun of it” concept means the goal is participation, comradery between teammates and opponents, and a chance to experience the equivalence of a collegiate football program without the stress and time commitment of a varsity program. Students gain experience running their own program that may be useful in future endeavors, including coaching. Players should not expect special perks that varsity athletes receive or huge crowds filling the stands if they are even allowed to use stadiums for their games. More likely, games might be played on practice fields and lined by the club members themselves.
The coordination between teams and leadership on different campuses is a necessity. Leaders would need to communicate with the college clubs in rival schools to arrange for schedules, transportation, and housing for visitors. This should be a cooperative endeavor, and getting to know players from other club teams is essential to keeping a league functional, sharing ideas, and making friends. Host schools should provide some type of social activity after the games to promote relations between players and friendships, much like the tradition in club rugby, though rowdy beer parties with underage players should be avoided to stay in the good graces of the college administration.
Club teams should promote the expansion of similar club teams at neighboring colleges to make the system more viable and have more teams to play. The model for the expansion of major club sports exists if you look at the history of crew, rugby, ultimate frisbee, and other club programs with varsity equivalent sports teams for men and women. A league structure should be established with officers and record keepers. This can be done autonomously or with membership in the National Club Football Association. The NCFA leagues currently are small; three to four teams are usual. They find other teams, community colleges, JVs, or small colleges to fill out their schedules or just play a few games against fellow NCFA members. If California colleges could simultaneously establish at least four club programs that played a jamboree-type preseason event where each club played the other for a quarter, followed by home and home contests, and a final post-season tournament with the top seed playing the bottom seed, and number two seed playing number three in the semi-finals, then the winners playing for the championship and losers for third place that would make nine contests without having to play outside the club league, though admittedly there would be multiple times teams might play each other. As more teams were added, this could become a more interesting league.
Participation is important to keep members involved. If they show up to practice and have paid their dues, the coaching staff should be required to give them playing time. This could be on special teams, offense and defense squads, alternating in subs, or if there are many players having a fifth quarter for those who have not played much with the agreement of the other team. If both clubs have large numbers of players, an informal JV game could be added after the first team’s game finishes.
Officials should be hired from local associations. If the league agrees, high school federation rules could be used instead of NCAA rules because that is what most local officials are familiar with. Fees can be negotiated, and hopefully, some associations will be willing to volunteer to help out the clubs.
The program should be made fun by the coaches and not treated as a varsity-style system. The idea is to keep all members of the club happy and committed while still focusing on other aspects of student life. If students find the program too challenging or the coaches too demanding, they will lose interest or quit, and the club risks folding, as many clubs have in the past.
Practices do not have to be long or five days a week, but training should be adequate to ensure safety and prepare the teams for a competitive contest with any opponent.
Cheerleaders, post-game parties or barbeques to meet opponents, and events to publicize the club, such as rallies, homecoming games, kings and queens, parades, etc., should be part of establishing a fun season run by the players themselves.
The initial season for schools that do not have leftover equipment from previous varsity programs would require the purchase of equipment, which can run into hundreds of dollars for each player’s complete basic outfit, helmet, shoulder pads, hip, knee, thigh, and butt pads, and pants, which could double as game and practice pants. Players would have to purchase their own practice jerseys, game jerseys, shoes, mouthpieces, additional arm pads, braces, etc. The club could provide chin straps. To get a club off the ground, sponsorship, alumni donations, and fundraising activities would be necessary if the recreation department cannot provide help.
To recruit players and supporters, the club would have to publicize its existence and how to sign up for membership. This is best done in the spring term with a major effort to recruit and a noncontact spring workout, culminating in a full-contact spring game for those most committed. The rugby team and lacrosse team might be good sources of recruits. Fraternities could also be a source of players and perhaps help raise money and promote attendance. Freshman dorms are where many potential players might be found. The more members who join and pay dues, the more likely the club can finance equipment needs and other expenses. The clubs with fifty members are usually the most viable, though much smaller clubs still function.
Insurance is important. Most students already have student health insurance. This should be required along with an appropriate waiver of responsibility for injuries, which most recreation departments probably already have.
A coach’s contract should outline the philosophy of “football for the fun of it” and clarify the coach’s duties and responsibilities. A faculty sponsor should be recruited to communicate with the school administration and make sure students and coaches are following rules.
Fees should be high enough to cover yearly basic expenses, equipment maintenance, purchase of needed equipment, publicity, paying officials, and a head coach if possible. For some students, this may be prohibitive. The leadership may decide to waive fees for students who wish to play but cannot afford dues. A partial or full fee waiver is an option made up of assigning the player additional duties, such as helping to line the fields, taking on one of the more time-consuming appointment offices, etc. The inability to pay hefty club dues, which, according to the UCSB recreation department links to its major sports clubs, can run from several hundred dollars for a season to a thousand for each quarter in the case of the crew.
The NCFA clubs often have good websites. George Mason has one I found that seems excellent as a model. It even has clips of its game highlights.
This is where students and other interested individuals can discuss ideas for establishing club football programs at their colleges. Please mention your school, how you are connected with it, and your ideas or progress in starting a club.